You can use the content control to manage your table of contents (Figure 1).įigure 1: A table of contents in a content control Using a table of contents content control in Word 2007 or Word 2010 If you want two or more tables of contents in one document, you must choose this option for at least the second and subsequent tables of contents. This displays the Table of Contents dialog that was also in earlier versions of Word.
At the bottom of the menu, you can choose Insert table of contents. If you like typing things out for no good reason and your life expectancy is a lot longer than mine, this is for you. 
This takes you back to the era of the electric typewriter. (There is further information about content controls below.) The only difference between the two is the text of the heading ("Contents" and "Table of contents"). If you click the thumbnail for either of these, your table of contents will be inserted into a content control, and Word will add a heading.
There are two built-in 'automatic' tables of contents: Automatic Table 1 and Automatic Table 2. (There is further information about content controls below.) If you click the thumbnail for a custom table of contents, your table of contents will be inserted into a content control. There may be custom tables of contents on your menu. Choose one of the following items on the menu. In Microsoft Word 20, choose Insert > Reference > Index and Tables. 
In Word 2000, choose Insert > Index and Tables. Click where you want your Table of Contents to appear. Create the Table of Contents Word 2003 and earlier versions If you don't like the way the heading styles look (eg, you want a different font or font size or colour), don't format the text directly. Apply the Heading 2 style to sub-headings, Heading 3 style to sub-sub-headings etc. In the same way, apply the Heading 1 style to other major headings in your document. If these don't appeal to you, there are several other ways to apply a style. in Word 2007 and Word 2010: on the Home tab, in the Styles group, click the Heading 1 thumbnail. in Word 2003 and earlier: click the Style box on the Formatting toolbar and choose Heading 1. The easiest way to apply the Heading 1 style is: Apply the Heading 1 style to that paragraph. In your document, click within the first major heading that you want to appear in the Table of Contents. Identify the text that you want to appear in the Table of Contents Identify the text that you want to appear in the TOC. Having created your Table of Contents, you can then customize it in several ways, to suit your needs. Second, tell Word to insert the Table of Contents. First, identify the text that you want to appear in the Table of Contents. In Word 2007 and Word 2010: References > Table of Contents > choose an option from the menu.Ĭreating a table of contents in a Microsoft Word document is a two-step process. In Word 2003 and before: Insert > Reference > Tables and Indexes. Apply the built-in Heading styles to the headings in your text. I'd much rather find out that I've missed a simple solution for years than to find out there isn't one still. I just forgot for the 5,000 time to change to "figure number only" and had to delete the cross-reference, reselect 'Only label and number' and reinsertĪ seemingly minor problem that is cumulatively a PIA!!. I think we asked Microsoft to allow the defaults to be customized about Word 3.1 in 1989. For perhaps tens or even hundreds of thousands of times I've had to scroll to the bottom of the type list to find "Figure" and then remember to change the style to "figure number only". #INSERT TABLE REFERENCE IN WORD FULL#
However, when you first insert a cross-reference each and every time you open every document, the default 'Reference type' is "Numbered Item" (I don't even know what these are!) and the style or what they call 'Insert reference to' is "number and full caption". Updating the List of Figures is also painless. Its one of the most valuable (but apparently little-used) time-savers in Word, as when you add a new figure inserted early in a document you don't have to manually renumber all subsequent captions and cross-references for all those you already inserted. We use Word for writing reports that need lots of cross-references - mostly to figures like "(see Figure 15)" and less often, to tables.
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